New e-Invoicing developments for 2019 in Europe

New e-Invoicing developments for 2019 in Europe

16/11/2018

Continuing with the Digital Single Market strategy and the inexorable advance of digital transformation, in 2019 several European countries will be developing different electronic strategies applied to e-Invoicing models.

Let’s go over the major new features to which businesses will have to adapt.

1. Directive 2014/55/EU on electronic public procurement comes into force on April 18, 2019. This means that all European public administrations must be able to accept invoices in electronic format from their suppliers as of this date, in compliance with the European standards approved by CEN: UN/CEFACT XML and UBL. Some countries have created their own national platforms to centralize the receipt of invoices from suppliers and others have opted to use the European PEPPOL network in preference for these B2G exchanges.

2. Mandatory e-Invoicing for all companies in Italy from January 1, 2019. The Legge di Bilancio 2018 states that Italian companies will be required to send and receive their bills through the SdI (Sistema di Interscambio) and in FatturaPA XML format.

3. Portugal. From January 1, 2019 e-invoicing will be compulsory with the Portuguese Public Administration (Central, Local, Regional and Business). The Portuguese solution for e-invoicing with the Public Administration will have a ESPAP (Entidade de Serviços Partilhados da Administração Pública) portal for electronic billing. The required items are the invoice, credit note and debit note in UBL 2.1 format. Connection will be via AS2 protocol or Web Services and the documents must be archived for 10 years by both sender and receiver.

4. Poland. The Polish government is working on a central e-invoicing platform (PeF) similar to that up and running in countries such as Spain or France. The platform will be available as of April 2019. Invoices will be sent to the public administrations through this platform in PEPPOL format and using PEPPOL Access Points.

5. Sweden. From April 2019, B2G e-invoicing will be mandatory. Public Administrations will only accept electronic invoices, preferably using the PEPPOL format. Nevertheless, the national Svefaktura format will also be accepted. As of November 2019, all public administrations must be registered with PEPPOL and will be required to receive e-invoicing So, every Swedish public entity must be connected to a PEPPOL Access Point.

6. Norway. From January 1st, 2019 the new standard of EHF Invoice and Credit Note 3.0 will be mandatory in e-invoicing in B2G. The standard is built upon PEPPOL BIS with the goal to implement EU Directive 2014/55/EU in Norway.

At European level and regarding public procurement in Health

National Health Service (NHS) in the UK. The roll-out of e-Procurement in the National Health Service (NHS) spans several key dates throughout 2019. For all NHS providers, e-procurement requires the use of international standards, to ensure interoperability between the different systems. In this sense, the e-Procurement Strategy establishes the mandatory use of GS1 and PEPPOL international standards.

In its development, in 2019 there are some dates to be taken into account by suppliers in relation to GDSN and PEPPOL:

  • March 31, 2019: The 14-digit series of drug identification numbers (GTINs) must be assigned to all units.
  • March 31, 2019. Sending of e-invoicing to the NHS through the Access Point.
  • September 30, 2019. Sending invoices according to the GS1 system with article codes (Global Trade International Number - GTIN) and supplier codes (Global Location Number - GLN) to the Access Points.

How to comply with these obligations with the EDICOM platform

Solution 1: EDICOM PEPPOL Access Point certified for the exchange of electronic documents between private and public enterprises in any European country.

Access to the PEPPOL network is through the so-called Access Points (APs). Access Points are certified by the OpenPEPPOL Association. They use standardized protocols and document formats and apply electronic signature algorithms to documents. In addition, they take care of sending and receiving files. Access Points are required to communicate through the AS2 protocol, which ensures the authentication, confidentiality, integrity, non-repudiation and security of the information. The EDICOM infrastructure gives access to our AS2 Server.

The EDICOM platform for operating in the PEPPOL network runs automatically. This solution integrates into the company’s ERP or internal management system and transforms the data into the required standard in a way that is transparent to the user.

One of the biggest advantages of having a global provider like EDICOM is that it is possible to centralize all your electronic communications, even if the company operates in different countries. So, an Italian company may take part in an e-procurement tender in Spain, France or any other State, using a single solution.

 

Solution 2: The EDICOM Value Added Network, designated EDICOMNet, contains the Public Administration HUB, which guarantees direct connectivity with public bodies and the national platforms they work with.

EDICOM has a centre for connecting with institutions that enables us to link up with any public, local, regional, national or European body, usually through WebServices. This HUB removes the complexity for companies of having to connect point-to-point with each administration.

The platform deploys a two-way communication channel that automates invoice submission, as well as the reception of status responses that provide valuable information on the life cycle of invoices.

e-Invoicing Platform

A single solution that lets you issue electronic invoices in any country worldwide

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