Netherlands signs up to European B2G e-invoicing

Netherlands signs up to European B2G e-invoicing


2017 will be the year of electronic invoicing in the Netherlands. Starting next January, public administration suppliers in this country must submit their invoices in e-format.

The Netherlands is joining the list of European countries launching public sector e-invoicing projects in 2017. In January 2017, the Dutch Central Administration stops accepting paper invoices and will only process electronic documents structured according to an XML standard with syntax defined by the Dutch government. The obligation affects contracts signed next year, so suppliers with previously-signed contracts currently in force with the administration will not be affected by this measure, although they may also sign up to the electronic model on a voluntary basis.

The Dutch authorities are rolling out this project in line with Directive 2014/55 /EU, which sets November 2018 as the deadline for member states of the union to implement e-invoicing systems in their public procurement processes. Through the adoption of e-invoicing, the Minister of Economic Affairs aims to cut down on red tape, simplify relations with the public sector and improve tax control systems.

Another aim is cost-cutting, as different studies places saving for administrations at around €10 million euros per annum compared to current paper-based processing systems.

Some features of e-invoicing in the Netherlands

The B2G e-invoicing project in Holland was rolled out in 2009. Since then, a gradual evolution of the e-invoicing system defined has taken place, which is due to end in 2017 with its definitive start-up.

Suppliers to the Dutch administration can issue their billing in two formats:

  • UBL-OHNL: A variation on the UBL-XML standard, created specifically for the Dutch public authorities for the issuance of invoices for goods and services.
  • XML-SETU: Designed for the issuing of invoices related with hiring of temporary staff and services.

Both standards will coexist provisionally during the first few years, while waiting for the interoperable European B2G e-invoicing standard pending creation by the European Commission.

Connectivity with Dutch Public Administration

Connectivity with public administrations for sending invoices always involves some complexity in “compliant B2G e-invoicing” projects. The Dutch government will provide different options adapted to the technological capabilities of different suppliers:

  • Webform: Recommended for small-scale suppliers with low billing volumes. Requires manual registration of the invoice in a web portal deployed by the administration.
  • Via “Digipoort”: “Digipoort” will act as the central e-invoicing reception hub of the Dutch administration. This option is designed for automatic forwarding of structured XML documents. The option is aimed at suppliers with medium-to high billing volumes that have their own issuing solutions integrated with their management systems, and which allow full automation of the electronic invoice generation and transmission processes.

EDICOM International e-Invoicing Platform

With over 20 years of experience, EDICOM is one of the benchmark developers in compliant B2B2G e-invoicing systems.

The EDICOM platform implements mechanisms that allow issuing and sending in the format regulated by the Dutch public administration, connecting transparently to Digipoort to automate the entire process of generating and delivering the documents.

The solution implemented by EDICOM solution is scalable globally and an effective option for multinational companies that need to issue e-invoices in different countries.

EDICOM’s Permanent e-Invoicing Observatory acts as a specialist workgroup, continuously analysing the development of billing systems in the international scope in order to keep the EDICOM compliant e-invoicing platform permanently updated.

e-Invoicing Platform

A single solution that lets you issue electronic invoices in any country worldwide

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