Electronic invoicing in Finland: central public entities to receive e-invoices as of April 1, 2019

Electronic invoicing in Finland: central public entities to receive e-invoices as of April 1, 2019

04/04/2019

Since 2010, Finnish public entities have been requesting electronic invoices from their suppliers. The existing legislation enabled the use of electronic invoicing and increased the use of e-invoices but without direct legislative obligation.

In February 2019, Finland’s parliament accepted a proposal of a law regarding electronic invoicing. The law is to come into force on the 1st of April 2019 and it will apply the EU set period of transitory period and is in line with the EU Directive 2014/55.

This new law mandates all public procurement entities to have the ability to receive and process European Union standard electronic invoices as of 1st of April 2019. The obligation will come into force for central procurement and central governmental entities and a year later (1st of April 2020) for other Public procurement entities.

The most used national standards are TEAPPSXML and Finvoice, both based on XML format. Versions 3.0 of both standards have been upgraded to meet the specifications under European Directive 2014/55/EU. With effect from April 2019 onwards, public administrations will accept only those electronic invoices with data content that corresponds with the semantic data model of the EU.

The recent Finnish law also   states that all Public procurement entities and private traders will have to be able to guarantee their ability to send electronic invoices that are in line with the European Standard should they be requested to send one by other traders and procurement entities. This part of the law will come into force on the 1st of April 2020. By including the ability to send EU standard e-invoices upon request, the Finnish authorities hope to increase e-Invoicing between Public entities as well as private entities.

TIEKE, The Finnish Information Society Development Centre has developed a new, updated version of e-Invoicing Directory (verkkolaskuosoite.fi), a database used for identifying the issuers and recipients of electronic invoices as well as their service providers. The new version of the Directory was published on May 2, 2018.

How to send electronic invoices to Finnish public entities?

EDICOM’s e-Invoicing platform simplifies the process of sending and receiving electronic invoices according to the specifications of the various European Public Administrations. The platform integrates with your management system, capturing the data and transforming it to the required format (TEAPPSXML, UBL, PEPPOL, etc).

When the e-invoice is ready, our Public Administrations HUB establishes connectivity with the destination and automatically sends the document with guaranteed security and confidentiality.

Our platform can be fully automated with most of the major ERPs in the market and can also automate VAT compliance in over 60 countries. The platform is also constantly updated with the changes detected by our Global e-Invoicing Observatory.

Check out the e-Invoicing situation in other Nordic countries.

e-Invoicing Platform

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