EDICOM Global e-Invoicing Platform | Issuance solutions

If you are part of an international company with subsidiaries and work centres distributed in different countries and need your ERP to be able to issue e-invoices adapted to the legislation of each country in which you operate, these solutions can help you optimize your transactions.


01 | Compliant outbound e-Invoices

Platform integrated with your centralized information system for invoicing adapted to current international taxation regulations

EDICOM’s Global e-Invoicing Platform implements issuing solutions adapted to each country’s particular features and technical and legal specifications. To this end, we develop complex mapping systems that allow us to adapt the ERP’s data structures to the different formats currently in force in each of the countries where your company operates. These adaptations include the signature and code registration processes that ensure fiscal control document authenticity and data integrity.

Integrity and authenticity

Integrity is the quality which verifies that an invoice has not been modified over time.

Authenticity can prove authorship of the document and that it has not been replaced.

Fiscal control

The use of e-invoicing is mandatory in several countries, calling for the use of electronic control codes issued by the pertinent tax administration. An invoice that does not include these codes has no validity for the client.

02 | E-Invoicing for public administrations

Data transformation and communications solution for invoicing following the specifications of European Public Administrations

The efficiencies, speed of response and management improvements provided by the use of e-invoicing prompted the European Union to define a single digital agenda which pursues a closer relation of public administrations with the citizen and improved management in all EU countries.

EDICOM’s Global e-Invoicing Platform simplifies the issuing of e-invoices according to the specifications of the various European Public Administrations This kind of solutions poses different challenges. One of the most important and hard to manage aspects is communication, involving the development of different point-to-point connectors depending on the specific administrations to be linked.

Examples of European public administrations that require the use of e-invoicing by suppliers and creditors:

Spain

Public administration suppliers must bill electronically using an XML format known as FACTURAe.

The document must be digitally signed and sent to the administrations through the “General Entry Point for Invoicing” to which the recipient administration is attached.

facturae.com

France

Between 2017 and 2020, all public administration suppliers should join the e-invoicing system.

Joining will take place gradually depending on the size of the company. The system allows the issuance of structured XMLs or digitally signed PDFs. All bills must be sent via the administration’s “Chorus Portal”.

Italy

The Italian public administration requires its suppliers to send an XML file digitally signed and with an electronic timestamp

Invoices are sent through the administration’s interchange system known as SdI (Sistema di Interscambio).

Invoice issuers and recipients must take responsibility for their safekeeping in accordance with an electronic storage process designated “Conservazione Elettronica”.

03 | Business@Mail

B2C solution for bulk sending of invoicing to customers with no electronic solution

Business@Mail is the B2C platform developed by EDICOM that lets you extend your e-invoicing project to 100% of your customers. The solution is integrated with your management system and takes the data of invoices addressed to those customers that do not have an electronic data integration solution.

Business@Mail constructs readable PDF-format documents from the data received, including e-signature and all the specifications set out in the appropriate legislation on e-invoicing issues.

The client receives an email with a link every time they have new invoices. The link gives access to a secure web environment where they can check out and download the documents. This service is free of charge to the recipient. In addition, the solution periodically sends the invoice issuer reports on the status of their documents. Some of the alerts considered are:

Published invoices that have not been checked

Clients that have reached the maximum number of notifications without having consulted an invoice

Invoices checked by clients